Role Overview

We’re looking for a highly organized and proactive Executive Assistant to support our leadership team and keep daily operations running smoothly. This role goes beyond classic scheduling and admin - you’ll be an essential partner in operations, payroll coordination, and HR support, working closely with our HR Manager to help build efficient internal processes.

If you thrive in a fast-moving environment, love solving problems before they escalate, and enjoy being the person who “makes things happen,” we’d love to meet you.

What you’ll do

Executive & Administrative Support

• Handle internal and external communications on behalf of executives
• Manage calendars, schedule meetings, and coordinate travel for leadership
• Prepare reports, presentations, and documentation as needed

‍

Operations & Payroll Coordination

• Assist with payroll preparation and monthly reporting
• Track invoices, expenses, and reimbursements
• Support procurement and vendor coordination when needed

‍

HR & People Operations Support

• Assist the HR Manager with onboarding/offboarding logistics
• Maintain employee records and documentation
• Help organize team events, engagement activities, and recognition initiatives

‍

Your profile

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Highly proficient in spoken and written English
• Strong organizational and time management skills: you love structure but stay flexible when plans change
• High attention to detail and ability to handle sensitive information with discretion
• Comfortable working with tools like Google Workspace, Slack, Excel/Sheets, Notion, and payroll platforms, such as Wise, Melio, and OFX
• A proactive mindset - you don’t wait to be told what to do; you take initiative

‍

Bonus Points If You Have

• Experience working in a startup or fast-paced international environment
• Previous involvement in payroll or HR administration
• Passion for improving internal processes and helping teams work smarter

‍

Perks of Working at SETVI

• Compensation above the industry average - because we want you to feel appreciated
• 21 days of PTO - excluding public holidays
• Work from anywhere - as long as you get the job done
• Opportunity to work on exciting projects at a growing startup company
• Monthly get-togethers with the local team
• Expand your knowledge and learn more about design, technology, and all things thats park your interest (Udemy courses)
• Referral bonuses